Privacy Policy

1. Information We Collect

We collect various types of information for the purposes of education, administration, and communication.

A. Personal Information

This includes information that can be used to identify you directly or indirectly. We collect this when you voluntarily provide it to us through forms, applications, or direct communication.

• Identifiers: Name, date of birth, postal address, email address, phone number, student ID number, parent/guardian name.
• Educational Records: Enrolment status, grades, attendance records, disciplinary history, learning progress data.
• Financial and Billing Information: (Collected for tuition/fees, typically via a secure third-party processor) Payment information, billing address.
• Health and Safety Information: Emergency contact details, relevant medical information, allergies (required for student welfare).

B. Automatically Collected Information

When you access the Site, we may automatically collect non-personal information about your visit.

• Technical Information: Browser type and version, operating system, IP address, device type.
• Usage Information: Pages viewed, time spent on the Site, links clicked, referral source, and the dates/times of access.

2. How We Use Your Information

We use the information we collect for the following essential purposes:

• Educational Purposes: To provide instruction, administer courses, assess performance, track attendance, and manage student learning outcomes.
• Administrative and Operational Purposes: To manage enrolment, process applications, maintain internal records, and administer tuition and fees.
• Communication: To send newsletters, updates, announcements, emergency notifications, and respond to inquiries.
• Safety and Welfare: To maintain a safe and supportive learning environment, manage medical needs, and contact emergency contacts when necessary.
• Site Improvement: To monitor and analyse website usage, troubleshoot technical issues, and improve the functionality and content of the Site.

3. Disclosure and Sharing of Information

We do not sell personal information to third parties. We may share information only in the following limited circumstances:

• Service Providers: We engage trusted third-party vendors (e.g., learning management system providers, IT support, payment processors) who require access to information to perform services on our behalf. These parties are contractually obligated to keep the information confidential and use it only for the purposes for which we disclose it to them.
• Legal Requirements and Law Enforcement: We may disclose information if required to do so by law (e.g., in response to a subpoena, court order, or governmental request).
• Student Transfer: With parental consent or as permitted by law, student records may be transferred to other schools or educational institutions.
• Safety and Protection: To protect the rights, property, or safety of the Institute, our students, or the public, or to prevent illegal activities.

4. Children’s Privacy (Ages Under 13)

Protecting the privacy of young children is especially important.

• Our website is generally intended for parents, guardians, and adult students.
• We only collect personal information from children under the age of 13 when it is necessary for educational or administrative purposes (such as enrolment) and we require verifiable consent from a parent or legal guardian before processing that information.
• If a parent or guardian becomes aware that their child has provided us with personal information without their consent, they should contact us immediately at vajraiasacademy@gmail.com.

5. Data Security

We implement reasonable physical, technical, and administrative measures designed to protect your personal information from accidental loss, unauthorized access, use, alteration, and disclosure. However, no data transmission over the internet or any wireless network can be guaranteed to be 100% secure. Therefore, while we strive to protect your information, you acknowledge that there are security and privacy limitations inherent to the Internet which are beyond our control.

6. Cookies and Tracking Technologies

The Site uses "cookies" and similar tracking technologies to enhance user experience and analyse site performance.

• Cookies are small text files stored on your device that help us recognize you when you return to the Site.
• We use cookies for:
  • Essential Functionality: To ensure the Site operates correctly (e.g., maintaining session data).
  • Analytics: To understand how visitors use the Site, which helps us improve navigation and content.
• You have the option to set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of the Site may then be inaccessible or not function properly.

7. Changes to Our Privacy Policy

It is our policy to post any changes we make to our Privacy Policy on this page. If we make material changes to how we treat our users' personal information, we will notify you through a notice on the Site's homepage. The date the privacy policy was last revised is identified at the top of the page.